A service agent's efficiency and productivity are dramatically increased when they use robust service desk software powered by artificial intelligence (AI). AI-powered productivity tools come with many features and functionalities. One of the smart features is intelligent suggestions.
Intelligent suggestions are AI recommendations that help support agents solve customer problems swiftly. How? By recommending intelligent cases, providing smart responses, and suggesting expert users. These functionalities driven by AI within your customer help desk software, like ThinkOwl, help your support teams provide accurate resolutions to customer queries in the shortest time.
How intelligent suggestions drive service agents' efficiency
Let us understand intelligent suggestions with the help of a scenario to realize how they improve service agents' efficiency. Imagine a customer is seeking clarity about their return and refund request. According to the customer, the issue has been pending for a long time and needs immediate action. After reading the customer's message, Luke, the customer service representative, needs clarification about the appropriate resolution strategy. This is where intelligent suggestions come into the picture, and Luke takes the help of them to resolve the client’s issue. Here is how.
- Instance 1: The AI instantly suggests a list of cases similar to Luke’s that have been resolved in the past, along with the relevant knowledge articles shared with the clients. Referring to these similar cases (also known as intelligent cases), Luke carefully sees how the case was solved, what measures were taken to solve it, and various other aspects. Now Luke has a complete idea about the approach he needs to adopt to resolve the current case regarding return and refund.
- Instance 2: Luke still needs further clarity. He looks for a few suggestions from the AI regarding how he should respond to the client. AI has a list of pre-built responses, also known as smart responses. Luke sees the past message templates used to resolve such cases. So, instead of drafting a brand-new message, Luke utilizes a smart response as suggested by the AI to address the customer query.
- Instance 3: For Luke, all this is still not enough. He further approaches the expert users as suggested by AI (these are the names of support agents who have worked on similar cases in the past) to confirm the approach he plans to adopt to resolve the case. Luke talks to them about the current ticket he is working on and asks for their advice. Luke successfully resolves the case after getting clarity and validation from all corners.
As the scenarios above show, the software’s AI learns from observing how agents solve various cases. More cases observed translate to further refinement of the AI’s suggestions. Soon enough, AI will become capable of assisting agents by providing intelligent suggestions in the form of intelligent cases, smart responses, and expert users.
Intelligent suggestions and its various functionalities improve service agents' efficiency
We have shed light on three core functionalities of intelligent suggestions that accelerate service agents' efficiency:
- Intelligent Cases: To solve a problem, the AI may suggest actions that have been taken in similar cases in the past. Service reps also receive articles through their knowledge base in the form of intelligent suggestions.
- Smart Responses: The AI records all customer communication and learns from past interactions. Over time, the system begins to provide a list of pre-saved and previously used smart responses to agents who can utilize the suggestions to solve tickets faster and more efficiently.
- Expert Users: In case of complicated customer issues, agents may need support or guidance from someone who has already dealt with a similar issue. The AI provides agents with a list of “expert users” (people who have worked on similar cases). Agents can collaborate and receive personal guidance on how to solve complicated tickets.
AI-powered productivity tools improve every aspect of customer service operations. Intelligent suggestions anticipate customer needs, provide real-time guidance to agents, and automate routine tasks, transforming your support center.
Whatever industry you belong to, if you wish to foster a customer-centric culture and improve your service agents' efficiency, try using ThinkOwl's AI-powered service desk software. It will delight your valued clients at every touchpoint and throughout their journey with your brand. Schedule a free demo.
